Unless you have dedicated unemployment insurance staff, the work involved with claims and paperwork likely falls to human resources or another employee with an equally full plate. As a result, inaccuracies occur, deadlines are missed, and you realize that right now, UI isn’t being handled as well as you like, but what can you do?
Unfortunately, the reality of improper UI claims management goes beyond wishing you could do better in your office. In 2011, President Obama signed an act that made it even more important to manage your UI claims. The Unemployment Insurance Integrity Act, part of the Trade Adjustment Assistance Extension Act of 2011, exists to enforce more strict penalties for employers that submit inaccurate or late paperwork.
As a result, you can face more fines and penalties. That sounds harsh, but the UI Integrity Act is beneficial for the industry at large. It works to improve the integrity of the current system and make sure only the eligible receive their benefits in a timely manner. Plus, by getting claimants and their eligibility into the system, you’re helping to fight against fraud and overpayments.
This sounds good, but the management still becomes a challenge. Here are three ways to make your UI process easier, so you comply with the UI Integrity Act:
1. Give One Person the Job
Even if you don’t have the budget to bring on a new person, you can consider assigning one person to oversee UI claim notices. This way, it becomes their job responsibility instead of falling to whoever happens to be available.
2. Train Your Team
If you expect your human resources team to handle the work, make sure they’re properly trained to identify and complete the UI claim forms when they come to the office. Don’t just assume they know what to look for or what to do.
3. Work with a TPA
Even with the best staff and human resources team, you may still recognize you need additional support. Fortunately, you have options. Third-party administrators exist to step in and help where you have a need, and such specialists exist for unemployment insurance.
Save Time and Money with Unemployment Tracker
One such TPA is Unemployment Tracker, a service designed to maximize your bottom line. We have solutions for all your UI challenges, from tracking software to full-service management. Reach out to us today and request a live demo to see just how we can support you today!